Create a Weavable email inbox
1
Open the Apps page
From the Weavable sidebar, go to Apps.
2
Click Email
3
Name your inbox
Give your inbox a name. For example, if you’re forwarding support emails, you can name it
Support. If you’re forwarding emails from a customer like Acme, you can name it Acme.4
Get your forwarding address
Click Next. Weavable will generate an email address you can use. Copy this address and follow the steps below for your email provider.
Outlook
Forward specific emails (using rules)
1
Open Outlook
Open Outlook (desktop or web).
2
Open rules
Go to Settings → View all Outlook settings → Mail → Rules (on the web), or Home → Rules → Manage Rules & Alerts → New Rule (in the desktop app).
3
Choose the trigger
Choose Apply rule on messages I receive.
4
Set conditions
Under conditions, select how to identify the messages you want to forward:
- From a specific sender or domain
- Containing certain words in the subject or body
5
Set the action
Under actions, choose forward it to people or public group, then enter your Weavable inbox address.
6
Save the rule
Click Next, name the rule, ensure Turn on this rule is checked, and click Finish / Save.
Forward emails from a specific folder
1
Open rules
Go to File → Manage Rules & Alerts (or Home → Rules → Manage Rules & Alerts).
2
Create a new rule
Click New Rule → Apply rule on messages I receive → Next.
3
Pick the folder
In the conditions list, check which is in the specified folder and choose the folder you want to forward from.
4
Set the action
In the actions step, select forward it to people or public group, then enter your Weavable inbox address.
5
Save the rule
Click Next, give the rule a name, make sure Turn on this rule is checked, and click Finish.
6
(Optional) Backfill existing emails
To forward existing emails already in that folder, choose Run this rule now on messages already in this folder before saving.
Gmail
Step 1: Add your Weavable forwarding address
1
Open settings
Sign in to Gmail. Click the ⚙️ gear icon → See all settings → Forwarding and POP/IMAP.
2
Add the address
Under Forwarding, click Add a forwarding address and enter your Weavable inbox address.
3
Save
Click Save Changes.
Step 2: Create a filter to forward specific emails
1
Open filters
Go to Settings → Filters and Blocked Addresses → Create a new filter.
2
Set criteria
Add your filter criteria — sender, keywords, or subject.
3
Create the filter
Click Create filter.
4
Set the forward action
Check Forward it to, select your Weavable inbox address, and click Create filter again.